Privacy
Policy

Theolytics is committed to protecting and respecting your privacy.

This website is operated by Theolytics Ltd (“Theolytics”, "we", "our" and "us" are words used to refer to Theolytics Ltd within this policy). By using and visiting our website and by submitting your information to us, you agree to us using your information as set out in this privacy policy.

This privacy policy explains who we are, how we collect and use personal information obtained from users of our website, and your rights in relation to your personal information:

Who we are
How we use your personal information
Transfer of your information out of the UK and EEA
Your rights
Keeping your personal information secure
How to complain
How to contact us

Who we are

Theolytics is a biotechnology company, harnessing viruses to combat cancer. We are responsible for personal information that we hold about you. We use this personal information as a ‘data controller’ for the purposes of data privacy laws.

How we use your personal information

We collect personal information about you when you communicate with us or access our website.

We collect this personal information from you either directly, such as when you contact us, or indirectly, such as your browsing activity while on our website.

We also collect personal information about you when you apply to us via other sources, e.g LinkedIn, Indeed or other similar platforms.

The personal information we collect about you depends on the particular activities we are carrying out and may include:

Your name, address and contact details
Information about the services you provide
Your IP address
CV and cover letter

We use this personal information to:

Manage our relationship with you
Further our research and development activities
Administer and protect our business
Purchase goods or services from you
Recruit new employees
Comply with our terms and policies, which include the prevention and detection of fraud or other crimes.

This website is not intended for use by children. We do not use personal information relating to children.

Our legal basis for processing your personal information

We are required to have a legal basis for using your personal information. The legal basis depends on what personal information we process, and why.

The legal bases we rely on include:

Consent: where you have given us clear consent for us to process your personal information for a specific purpose
Contract: where our use of your personal information is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract
Legal obligation: where our use of your personal information is necessary for us to comply with the law (not including contractual obligations)
Legitimate interests: where our use of your personal information is necessary for our legitimate interests or the legitimate interests of a third party (unless there is a good reason to protect your personal information which overrides our legitimate interests).

Who we share your personal information with

We share your personal information with:

Professional service providers, such as our investors and lawyers where it is necessary for our legitimate interests, including the prevention and detection of fraud or other crimes
Third party service providers for the purposes of hosting our website.

We may share your personal information with third parties to whom we may merge or sell our business or assets.

We will share personal information with law enforcement or other authorities if required by applicable law.

We will not share your personal information with any other third party.

Transfer of your information out of the UK and EEA

The information we collect may be transferred to and stored in countries which are outside of the jurisdiction you are in and which are located outside the United Kingdom (UK) and European Economic Area (EEA).

Such countries do not have the same data protection laws as the UK and EEA. As at the date of this policy, any transfer of your personal information will be subject to relevant safeguards as set out in the European Commission approved contract (as permitted under GDPR Article 46(5)). These are designed to help safeguard your privacy rights and give you remedies in the unlikely event of a misuse of your personal information.

Recruitment

If you apply for job vacancies through our website, or by sending your CV to us please refer to our Candidate Privacy Notice. If you apply for a role at Theolytics, we may ask you to provide various pieces of personal information including professional and educational history, information about your skills and experience and proof of your right to work. Whilst you are not required to provide all requested information, failure to do so may result in us being unable to proceed with your application for a role.

Your rights

Under the UK GDPR you have a number of important rights. You have the right to ask us to take reasonable steps to provide you with details of the personal data we store on you. You have the right to ask us to rectify, block, complete and delete your personal data, to restrict its use, and to port your data to another organisation. You have the right to request additional information about the handling of your personal data. You also have the right to object to the processing of your data by Theolytics in some circumstances and, where we have asked for consent to process your data, to withdraw this consent.

There are however exceptions to these rights. For example, access to personal data may be denied in some circumstances if making the information available would reveal personal information about another person, where we are legally prevented from disclosing such information or where the burden or expense of providing access would be disproportionate to the risks to the individual’s privacy. In addition, we may be able to retain data even if you withdraw your consent, where we can demonstrate that we have a legal requirement to process your data.

You can find out more about these rights and when they apply here,

If you would like to exercise any of those rights, please email us at enquiries@theolytics.com.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost or used in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. If legally required, we will notify you and the regulator of a suspected data security breach.

Links to third party sites

Our website contains links to third party sites, such as our investors and collaborators. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for their policies. Please check the individual policies before you submit any information to those websites.

Retention of your personal data

Theolytics will retain your personal information only for as long as is necessary for the purposes for which it was collected. We will retain and use your personal information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your information to comply with applicable tax/revenue laws), resolve disputes, and enforce our agreements. We also retain log files for internal analysis purposes. These log files are generally retained for a short period of time, except where they are used for website security, to improve website functionality, or we are legally obligated to retain them for longer time periods.

Changes to this policy

We reserve the right to modify or amend this policy at any time and will always post the revised policy on our website.

Contact us

If you have any questions or concerns about how Theolytics has used your personal data, contact Theolytics via email at enquiries@theolytics.com or by writing to us at:

FAO: CEO

Theolytics Limited

Sherard Building

Edmund Halley Road

Oxford Science Park

Oxford

OX4 4DQ